The Most Secure Document and Records Management System in
the World

Your enterprise records must be kept fully secure in this highly volatile technology environment. But most document management systems are vulnerable to external ransomware and malware attacks, leaving your company with millions of dollars in risk. DocuBank provides full EDRMS functionality along with an unparalleled level of security that eliminates significant worry for C-Suite and enterprise executives.

Fully Encrypted and Secure

Our decentralized cloud storage automatically encrypts all files before being uploaded using AES-256-GCM symmetric encryption -- your data is only in your hands and those you share it with. A file in DocuBank can't be accessed without keys or permissions. DocuBank can’t even see the files you store.

Records Classification & Management

DocuBank provides the ability to classify all types of files including paper, electronic, PDF images, audio / video, boxes and more. Automatic records numbering and document history audits gives records managers and company executives the tools they need to better manage their important records

Records Retention & Disposal

Apply robust retention schedules at different levels, create trigger events, set owner approvals and automatic workflows with notifications, manage and process dispositions individually or in mass, permanently remove records from the system, automatically create destruction records with the ability to suspend or apply legal holds.

Electronic Records & Document Storage

DocuBank allows you to classify documents as records, create classification schemes, make manual or receive automated document numbering, classify bulk records, and protect individual files.

File Versioning & Document Linking

Users have the ability to modify documents at various levels and DocuBank’s auditing function automatically logs multiple versions of the document. The system also provides intra-document linking to occur with documents.

Retention Schedule Management

Users can create or upload extensive organization retention schedules into the platform, manage sophisticated classification structures, manage owner approval and workflows, track document activities and expertly manage dispositions.

Physical Storage Management

Our system gives organizations the ability to manage documents housed within external storage facilities. Users can identify box locations and items within boxes, move and track selected blocks of records, plan shelf space, request physical record pick-ups, provide past due notifications and much more.

Importing & Exporting

DocuBank gives users the ability to import and export single or batched files and organize records within your classification schemes for easy retrieval.

Internal Distribution & Approval Workflows

The systems provides users with an interface to request and reserve items, check items in or out, wait list items, transfer items to others or departments for management, create approval workflows by one or several individuals in fixed cascading order or request approvals all at once.

Retrieval Management

Our secure platform provides for item requesting and retrievals, attach global or individual notes to a file or folders, ability to classify document types such as paper, electronic, boxes, audio / video, optical / CD Rom and other media for easy retrieval.

Powerful Reporting

From DocuBank’s online dashboard, users can manage multiple, pre-defined reports such as duplicates, documents pending approval or nearing retention end, nearing or exceeded due dates and a total report of all files in the system. Users can also create custom reports using specific metadata.

Automated Messaging, Reminders & Notifications

Our system provides the ability to send reminders for dispositions and destruction authorization memos, automate messaging, and provide multiple notes to files or folders. Internal messaging gives users the ability to communicate directly with their records manager and send documents.

Custom Metadata Creation

DocuBank allows users to create tags, dates, notes, due date to files or folders to help users organize their records. Users can easily add customized metadata fields of different types like checkboxes and lists. Users can link files to create relations between documents in different folder structures and create metadata templates that can be defined at folder-levels.

Business Office & Subsidiary Management

Organizations can create hierarchies under their primary account role as separate business subsidiaries. Data for each company can be kept separately with access rights to an individual or multiple groups per division.

Access Management & Expansive Search

DocuBank’s fully secure EDRMS gives users the ability to search for any document with extensive search criteria. User can also apply full chain of custody of the system that manages and maintains audit trails, administer user access at various levels with encryption access, version controls, an ability to manage security at a divisional, group or folder levels and much more!

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